ACCOUNTING SERVICES FOR EDUCATIONAL INSTITUTIONS

Expert Accounting Support for Educational Institutions

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Insightful Financial Management Tailored for Campus Operations

At Badger, we understand the complex financial structure of educational institutions. Whether you operate an independent K–12 school, charter school, nonprofit education foundation, scholarship foundation, or higher education institution, you need a partner who understands the intricacies of funding compliance, tax regulations, and financial transparency.

Our team brings deep experience supporting institutions with the specialized transactional accounting and reconciliation services required to ensure accurate reporting and regulatory compliance audits across a variety of funding sources.

Our Specialized Services for Educational Institutions

We handle high-volume transactional activity and monthly reconciliations. Our accounting services are tailored to meet the operational and compliance needs across the following account types:

Operations Accounts

Support for departmental and administrative budgets, ensuring timely classification and expense tracking.

Gift Accounts

Detailed entry and reconciliation for donor gifts and restrictions, aligned with University Gift Services databases.

Scholarship Accounts

Accurate posting and distribution tracking to ensure scholarship funding aligns with donor intent and institutional guidelines.

Endowment Distribution Accounts

Recording distributions and ensuring funds are allocated in accordance with endowment policies.

Operations Accounts

Support for departmental and administrative budgets, ensuring timely classification and expense tracking.

Scholarship Accounts

Accurate posting and distribution tracking to ensure scholarship funding aligns with donor intent and institutional guidelines.

Gift Accounts

Detailed entry and reconciliation for donor gifts and restrictions, aligned with University Gift Services databases.

Endowment Distribution Accounts

Recording distributions and ensuring funds are allocated in accordance with endowment policies.

Operations Accounts

Support for departmental and administrative budgets, ensuring timely classification and expense tracking.

Gift Accounts

Detailed entry and reconciliation for donor gifts and restrictions, aligned with University Gift Services databases.

Scholarship Accounts

Accurate posting and distribution tracking to ensure scholarship funding aligns with donor intent and institutional guidelines.

Endowment Distribution Accounts

Recording distributions and ensuring funds are allocated in accordance with endowment policies.

Monthly Adjusting Entries for Prepaid Expenses

Our CPA firm maintains precise monthly entries for prepaid and deferred items, ensuring accurate period reporting:

  • Insurance Premium Allocations
  • Event Planning (e.g., Gala, Football Programs)
  • Prepaid Scholarships
  • Miscellaneous Institutional Expenses
University Gift Services Reconciliations

Our team regularly reconciles internal records with the university’s gift services database (e.g., Blackbaud NXT), ensuring consistency and completeness:

  • Non-Pledge Contributions – Entry and classification of donor gifts by staff
  • Pledge Management – Recording new pledges (invoices), write-offs, and adjustments
  • Property Deposit Pledges – Importing large volumes of data and reconciling payments to donor commitments
The Value of Outsourced Accounting

By entrusting your transactional accounting and reconciliation needs to our specialized team, educational institutions benefit from:

  • Improved audit readiness and donor reporting
  • Streamlined monthly closes and year-end reporting
  • Better visibility across restricted and unrestricted funds
  • Reduced administrative burden on internal staff

Let us help you strengthen financial controls and maximize transparency in support of your institution’s mission.

Representation at Board Meetings

We don’t just manage the numbers—we help communicate them. Our team of San Antonio accountants can:

  • Prepare and present monthly financial reports
  • Attend board or finance committee meetings as your accounting representative
  • Answer questions, provide insights, and support financial decision-making
Tax Preparation Considerations for Educational Institutions

Educational organizations—especially those with nonprofit status—must still adhere to strict IRS and state-level regulations. Key tax preparation elements include:

  • IRS Form 990 or 990-EZ annual filings
  • Unrelated Business Income Tax (UBIT) assessment and reporting
  • Compliance with public support tests for 501(c)(3) status
  • Maintenance of tax-exempt status and related documentation
  • Preparation of state-specific franchise and sales tax exemption filings
  • Employment tax compliance, including payroll support and benefits reporting
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Connect With Us

Looking for a CPA near me who understands the financial demands of educational institutions? Our services include university accounting, school accounting services, 990 tax preparation, and more–key areas that ensure compliance and transparency for education-focused nonprofits.

Schedule a free virtual consultation with our team to discuss next steps tailored to your needs.

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